COVID Vaccine Decline Questionnaire💉

🧭 What Is the COVID-19 Vaccine Questionnaire?

The COVID Vaccine Questionnaire is designed to help practices gather valuable insights into patients' preferences regarding their COVID vaccination. By sending this questionnaire to patients who have not yet received their COVID vaccine, practices can:

• Identify reasons for low uptake, including patients who have declined the vaccine.
• Record and code patient responses directly into the Electronic Health Record
• Allow you to focus on eligible patients that are still interested in a COVID vaccine
• Tailor future campaigns based on patient feedback

This supports more personalised care and helps improve vaccination rates by addressing barriers and concerns.

📋 Who Should Receive It?

You can send the COVID Vaccine Questionnaire to any patient who is eligible for their COVID vaccination but has not yet received it.

This includes patients marked as Opportunistic (Amber) or Overdue (Red) in your Proactive Monitoring Tool (PMT). 

Please note all patients will be marked as Overdue (Red) once the Spring Booster Campaign begins on 13th April 2026. 

👀 How Does This Look to Patients?

When patients receive the COVID Vaccine Questionnaire, it appears as a simple and user-friendly message designed to gather their preferences regarding flu vaccination.

🛠️ How to Set It Up

To send the COVID Decline Questionnaire, follow these steps:

1. Go to the Population Tab in PMT.
2. In the Indication filter, type "COVID" and select the relevant cohorts you'd like to target.
3. In the Task filter, select COVID Vaccination.
4. In the Task Status, choose Opportunistic and Overdue
5. Add any exclusions as needed (e.g. Care Home patients).

 Once the table displays the correct cohort of patients, you can use one of the following functions:

1. Bulk Message
   • Enter the message content you'd like to send to patients.
   • Scroll down and select COVID Vaccine Questionnaire.
   • This will send a one-off message to all selected patients.
2. Automated Recall

• • Press +Add Recall to set up a recall that includes the questionnaire.
  • In the Messaging section, choose to include the COVID Vaccine Questionnaire.
  • This will automatically identify and message patients based on the settings chosen by your practice, and allows you to stagger messaging based on capacity. 
    
    

🧾 SNOMED Coding

Patient responses to the COVID Vaccine Decline Questionnaire are automatically coded using SNOMED codes once you have accepted and saved the result from the response email. This ensures accurate documentation in the patient's Electronic Health Record (EHR) and supports clinical decision-making.

🔗 Related Resources

For more information on how to manage you COVID vaccination campaign using Abtrace, check out our guide: Flu and Covid Vaccination Season 💉